Our Committment to Secure Data

The internet has dramatically enhanced our ability to communicate, share and store information, and connect with our clients and colleagues. These new technologies bring new capabilities, and with new capabilities comes an increased risk of data breaches.

At Grimbleby Coleman we consider data privacy and information security as fundamental aspects of how we conduct our business. We are committed to protecting personal data and information. We place the utmost importance on security and client privacy.


  • Encryption a full disk encryption software that keeps all data on laptops secure in case of loss or theft
  • SafeSend a secure file transfer and data share system
  • SafeSign an electronic signature and digital transaction management program
  • Dual factor authentication server access that requires both a password and a physical device. This basically eliminates any threats of hacking our data and our clients’ data
  • Continuous onsite server replication
  • Daily backupsare performed onsite and on cloud services every 15 minutes to assure data is current and secure
  • Robust firewalls Cisco based intrusion detection, and Endpoint antivirus and email protection
  • Continuous IT monitoring an outside IT enterprise monitors and checks our network security


  • Make sure your computer's operating system is up to date.   If you're using Windows operating system go to Microsoft's website and look for operating system updates      If you're using Apple's operating system go to Apple's website and look for operating system updates.
  • Security Software Protect your computer by downloading security software and keep it current.
  • Monitor your accounts Look for unusual or fraudulent activity.
  • Contact us immediately  if you suspect fraud and/or any "phishing' emails or calls from tax agencies.
  • Protect your mobile devices. Do not connect to wi-fi hotspots to conduct any financial or sensitive transactions online.
  • Passwords Use passphrases instead of passwords. Change them regularly and use a different passphrase for every login. You can use a secure password manager to keep track of your passphrases.

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Our Commitment to Safety and Prevention of COVID-19

Dear friends and clients,

Thank you for putting your trust in us to provide your tax and advisory services. These are rare and unusual circumstances; but be assured, we are committed to providing continued services and support.

To lessen our societal impact, as well as to protect the well-being of you, our clients, and our team, we ask that the majority of our communications be electronic or over the phone.  

We strongly encourage you to use our electronic collaboration tools for securely scanning and sending tax documents and we have the necessary data security in place to ensure security and privacy. For details regarding our electronic collaboration tools, and specific instructions, click here. We are happy to assist in the set-up of any of these applications, if you have not used them in the past; contact our Admin team at the phone number or email below.

GC looks forward to normalizing our processes as soon as safety dictates. Be well and take care of yourselves, your community, and your loved ones. We are here for you professionally and personally, so do not hesitate to reach out.

All the Best,

Ian Grimbleby, President/CEO and Principal
Grimbleby Coleman CPAs
Certified Public Accountants, Inc.
(209) 527-4220